U.S. News Media Filing Tool Overview

Highlights and quick tips to navigate the news media filing tool.

With the advent of the news media simplification project, filing requirements have changed to the following:

  • Six months ending September 2020 and March 2021: File six-month distribution averages and one-day ZIP code distribution detail.
  • June 2020 and December 2020 quarters: File one-day ZIP code distribution detail only.

AAM's news media filing tool has been updated to accommodate these changes. Please follow these instructions for entering your September 2020 and March 2021 data.

Accessing AAM's News Media Filing Tool

At auditedmedia.com, click Log In , select Publisher Filing Center and enter your publication’s log in credentials.

Publisher Filing Center login

Notes:

  • When entering your member number, do not include the initial “0” or dashes. For example, if your member number is 01-234-56, please enter 123456.
  • If you have questions or cannot remember your password, please contact AAM at 224-366-6339. 

Navigation Short Cuts

Save Commands: The Save and Save and Continue buttons are located at the bottom of each page in the filing tool.

 save

Tab Key/Mouse: Use your Tab key or mouse (not the Enter key) to navigate to the next field.

red-ex: Deletes a field or row.

plus-sign: Adds a field or row.

calendar: Provides a calendar interface to select dates

Sections of the News Media Filing Tool

The four sections of the filing tool include: Filing Questionnaire, Enter Circulation Data, ZIP code (Para 3) and Review and Submit.      

Four sections of the news media filing tool

Section 1: Filing Questionnaire

This section includes your publishing plan and contact information. It must be completed first, as the information you enter here informs the other sections.

a. INTRODUCTION

Provides a preview of the filing tool and links to helpful resources.

 

b. SURVEY

In the survey section you declare the following:

  • Circulation types (i.e., print, digital replica, digital nonreplica)
  • Contact information
  • General publishing plan

Tips:

  • Only the checked categories display in the applicable filing tool sections.
    Check circulation types
  • The contact information is prepopulated based on your previous filing.

 

c. MAIN/AFFILIATED EDITION PUBLISHING PLAN

Review the following for both the main edition and any applicable affiliated publications:

  • Reporting averages dates
  • Publishing plan (frequencies)
  • Nonpublishing days
  • Omitted days 

Tips:

  • Click the calendar icon to change the reporting start or end date.
    calendar-dates
  • Click the plus icon and use the calendar icon to add nonpublishing/omitted day(s).
    nonpublishing-days
  • Please contact AAM if your publishing plan frequencies for either the main edition or affiliated publications have changed.

 

d. RECONCILIATION OF DAYS

This section is calculated for you and is for your review only. Click on the publication name to expand the reconciliation of days section for review. If the reconciliation of days does not agree with your circulation records, go back to the Main Edition/Affiliated Pub Plan sections to revise.

Reconciliation of days

Section 2: Enter Circulation Data

This section is for reporting your circulation claims for the statement period by distribution type and frequency, as well as basic prices and general explanatory.

a. PARAGRAPH 1

Enter your circulation claims by distribution type per frequency for your main edition as well as any applicable affilated publications.

Note: Effective with the September 2020 period, news media reporting includes Total Paid and Total Qualified circulation. Total Verified is now included in the Total Qualified category. Click here for additional information.

Tips:

  • Report net (returns deducted from single-copy sales) circulation, not averages. The tool will automatically calculate averages.
  • If the data entry section is missing or appears in error, go back to the Survey section and revise your responses.
  • Click View Totals to view subtotals.
    Show totals

 

b. BASIC PRICES

Report the basic annual prices by the frequencies that were marketed to your consumers (new/renewal) during the reporting period. The basic prices to report are:

  • Annual home delivery/mail basic prices by applicable frequency per print/digital
  • Single-copy price(s) by applicable daily and Sunday frequency. 

Basic prices are prepopulated based on your previous filing information. Please review and update accordingly.

 

c. EXPLANATORY

Report the following:

  • Frequency
  • Applicable nonpublishing days
  • Applicable omitted days
  • Other applicable general explanatories (choose in the drop-down menu in this section)

Nonpublishing/omitted days are prepopulated based on the entries made in the Survey section.

Tip:

  • Click Add Explanatory to view the different options.
    add-explanatory

Section 3: ZIP Code (Paragraph 3)

This section is where you will file your ZIP code data analysis for a representative day (Monday - Friday) and Sunday (Saturday optional) within the reporting period for the main edition and any applicable affiliated publications.

a. ADD/MODIFY (Starting/editing ZIP code reporting)

Either select your Par 3 dates or edit your existing ZIP code data.

  • If you are selecting your paragraph 3 dates and completing the survey for the first time, click Add New Paragraph.
  • If you have previously entered and saved ZIP code data for this reporting period, select Edit to make revisions to the data. 

Tips:

  • You determine which representative daily/Sunday date(s) to use for ZIP code reporting.
  • Unless your publication is a Saturday-only publication, selecting a Saturday date is optional.
    Add or edit paragraph 3 data

 

b. PARAGRAPH 3 SURVEY

Declare the following:

  • ZIP code distribution dates
  • Pub code
  • Circulation reporting categories
  • Upload ZIP code file option
  • Proration option 

The main reporting circulation categories are Total Paid and Total Qualified. (Digital Replica/Nonreplica are reported as total only)

All U.S. publications may prorate ZIP code reporting if the following criteria are met:

  • No new circulation categories were added since your last released ZIP code report.
  • No new affiliated publications were added since your last released ZIP code report.
  • At least one reporting quarter during the audit period has been an actual paragraph 3.

Tips:

  • Use the calendar icon to select the ZIP code reporting dates.
  • Pub code may be just the initials of your publication. However, if you plan on uploading a ZIP code file, then the pub code needs to match exactly to the indicated file.
    select-dates

 

c. CIRCULATION RECORD

Click the Circulation Record tab to report your distribution by applicable Total Paid, Total Qualified, Total Digital Replica and/or Total Digital Nonreplica for the specific ZIP code for your reporting day.

circ-tab

  • ZIP code reporting can include gross sales (returns included).
  • The Circulation Record Totals should match the totals in the ZIP code tab and show zero differences.
    Circulation record totals

Note: Effective with the September 2020 period, news media reporting includes Total Paid and Total Qualified circulation. Total Verified is now included in the Total Qualified category. Click here for additional information.

 

d. ZIP CODE DATA ENTRY

Click the ZIP Code Data Entry tab to file your distribution by ZIP code for the Par 3 date(s) selected.

ZIP code data entry tab

  • ZIP codes with distribution of fewer then 25 copies can be reported under Miscellaneous ZIP codes
  • Digital copies are reported in total only and not by ZIP code.
  • If you answered Yes to ‘Do you Want to Prorate?’ in the Pararagraph 3 Survey, then click the Calculate Proration button.
    Calculation proration
  • Instead of manually entering your ZIP code data, you can upload your Par 3 file. Return to the Survey Questionnaire to upload your file. Note the following upload requirements:
    • Par 3 file columns must follow AAM specifications. Click here for specifications.
    • Convert to a CSV file prior to uploading.
    • Do not include digital editions in the upload file. Manually enter the digital totals in the ZIP Code Data Entry tab.

Note: ZIP codes are prepopulated based on the previously released ZIP code report. You can modify ZIP code(s) by using the insert/delete buttons in the ZIP Code Data Entry tab.

Tip: View this tip sheet featuring the ZIP code data entry area with helpful call outs.

e. ZIP CODE DATA SUBMISSION

Once you have completed and reviewed your paragraph 3 data, select the Ready for Submission button located in the ZIP Code Data Entry tab.

Ready for submission

Click on the Export To Excel button at the top of the ZIP Code Data Entry tab to save a copy of the report for your records.

Export to Excel

Once you have submitted your ZIP code data, you will need to log back into the filing tool to submit your remaining data.

Section 4: Review and Submit

This area is where you may review your data to ensure that everything is correct and ready for submission to AAM.

a. VIEW ALERTS

View and resolve any errors prior to submission. if any errors exist, an itemized list will appear. Please revisit where the error occurred and revise if necessary.

 

b. UPLOAD IMAGE

Upload your publication’s logo to appear on the PDF report (optional). Images must be in TIFF or JPEG format.

 

c. PUBLISHER COMMENTS

You may enter any general comments, questions or specific details relating to your report filing to AAM staff (optional). These comments are for internal purposes only and are not published.

 

d. VIEW REPORT DATA

Preview your data before submission. If any changes need to be made, return to the applicable section to edit before submission.

Tip:

  • Click the Print Icon to either print or save as a PDF for your records.
    Save as PDF

 

e. FINAL STEP SUBMIT

Provide your electronic certification and signature and submit your data to AAM. The ZIP code analysis must be submitted via the ZIP code section of the filing tool. Check the box next to Date Signed to authorize submission.

Signature box

For questions or additional information, please contact Sandi Licking, client solutions training manager, at 224-366-6342.